501 c3 Non-Profit
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TRIP TO THE TROPICS SWEEPSTAKES RULES
ELIGIBILITY
Trip to the Tropics is open to all Undergraduates and Graduates of an accredited
institution of higher learning, (University/College) in the continental United States,
Hawaii and the District of Columbia who are pursuing a Meteorology or a related Earth
Science degree, at least eighteen (18) years old at the time of entry and a legal resident
of the United States. Employees of the Storm Science Network Inc. or other
companies associated with the promotion of the sweepstakes and their affiliates and
adverting and promotion agencies as well as the immediate family (spouse, parents,
siblings, and children) and household members of each employee are not eligible. The
sweepstakes is subject to federal, state and local laws and regulations.
SPONSOR
The “sweepstakes” is sponsored by isarithm LLC and its Weatherboy brand, with the
Storm Science Network Inc, located at 19118 Nature Oaks, San Antonio, Texas 78258
AGREEMENT TO OFFICIAL RULES
Participation in the sweepstakes constitutes entrant’s full and unconditional agreement
to and acceptance of the Official rules and the decisions of the Sponsor, which are final
and binding. Winning is contingent upon being compliant with these Official Rules and
fulfilling any and all other requirements set forth herein.
SWEEPSTAKES PERIOD
The sweepstakes begins on January 15, 2023 at 12 noon CST and ends on March 15,
2023 at 6pm CST. (The Sweepstakes Period). Entries that are submitted before or after
the Sweepstakes Period will be disqualified. Submissions will be accepted for the
duration of the Sweepstakes using the following method:
Online submission of the Sweepstakes form
HOW TO ENTER
Online: This method of entry will be available by visiting the National Tropical Weather
Conference website and following the directions provided to fill out the entry form,
information and submit.
Limit one (1) entry per person, per email address and per household for the duration of
the Sweepstakes period, regardless of method of entry. Entries received from any
person, e-mail address, or household in excess of the stated limitation will be void. All
entries become the property of Sponsor and will not be returned.
WINNER NOTIFICATION
The potential winners will be notified by email or phone. Each potential winner will be
required to complete, electronically sign and submit a Declaration of Compliance within
five (5) days of the date notice or attempted notice is made, in order to claim his/her
prize. If a potential winner cannot be contacted, or fails to submit the Declaration of
Compliance within the required time period, the potential winner forfeits the prize.
Potential winners must continue to comply with all terms and conditions of these
Official Rules, and winning is contingent upon fulfilling all requirements. In the event
that a potential winner is disqualified for any reason, Sponsor will award the applicable
prize to an alternate winner by random drawing from among all remaining eligible
entries. Only three (3) alternate drawings will be held, after which the prize will remain
un-awarded.
PRIZE
Fully paid trip to the National Tropical Weather Conference, April 12-15, 2023 at the
Marriott Courtyard at South Padre Island, Texas. Prize includes: round-trip economy
airfare (from the continental U.S. or Hawaii) to South Padre Island, Texas (Brownsville
or Harlingen, Texas airport), airport transfers to/from the conference venue,
accommodations at the Marriott Courtyard South Padre Island for April 12-15, 2023.
Professional conference registration, meals and snacks included. Participation in all
conference sessions and socials with the nation’s leading hurricane and tropical
weather experts. Additionally, winners will also have a private session with selected
VIP presenters that may include, Ken Graham, Director of the National Hurricane
Center, Jaime Rhome, Deputy Director of the National Hurricane Center, and Dr. Phil
Klotzbach, Tropical Meteorology Project, Colorado State University.
GENERAL CONDITIONS
In the event that the operation, security, or administration of the Contest is impaired in
any way for any reason, including, but not limited to fraud, virus, bug, worm,
unauthorized human intervention or other technical problem, or in the event the
Sweepstakes is unable to run as planned for any other reason, as determined by
Sponsor in its sole discretion, the Sponsor may, in its sole discretion, either (a) suspend
the Sweepstakes to address the impairment and them resume the Sweepstakes in a
manner that best conforms to the spirit of these Official rules or (b) terminate the
Sweepstakes and , in the event of termination, award the prize at random from among
the eligible, non-suspect entries received up to the time of the impairment. The
Sponsor reserves the right in its sole discretion to disqualify any individual it finds to be
tampering with the entry process or the operation of the Sweepstakes or to be acting
in violation of these Official rules or in an unsportsmanlike or disruptive manner. Any
attempt by any person to damage the website or undermine the legitimate operation of
the Sweepstakes may be a violation of criminal and civil law, and, should such an
attempt be made, the Sponsor reserves the right to seek damages (including attorney’s
fees) and any other remedies from any such person to the fullest extend permitted by law
Failure by the Sponsor to enforce any provision of these Official /rules shall not
constitute a waiver of that provision.
RELEASE AND LIMITATIONS OF LIABILITY
By participating in the Sweepstakes, entrants agree to release and hold harmless, the
Storm Science Network Inc, and Isarithm LLC and its Weatherboy brand, and each of
their respective parents, subsidiaries, affiliates, advertising and promotion agencies,
other companies associated with the Sweepstakes, and each of their respective
officers, directors, employees, shareholders, representatives, and agents (the Released
Parties) from and against any claim or cause of action arising out of participation in the
Sweepstakes or receipt or use of the price (including any travel or activity related
thereto), including, but not limited to; (a) any technical errors associated with the
Sweepstakes, including lost, interrupted or unavailable Internet Service Provider (ISP),
network, server, wireless service provider, or other connections, availability or
accessibility or. miscommunication or failed computer, satellite, telephone, cellular
tower or cable transmissions, lines, or technical failure or jumbled, scrambled, delayed,
or misdirected transmissions or computer hardware or software malfunctions, failures
or difficulties; (b) unauthorized human intervention in the Sweepstakes; c) mechanical,
network, electronic, computer, human, printing or typographical errors; d) application
downloads, (e) any other errors or problems in connection with the Sweepstakes,
including without limitation, errors that may occur in the administration of the
Sweepstakes, the announcement of the winner(s), the cancellation or postponement of
the event and/or the flyover, if applicable, the incorrect downloading of the application,
the processing of entries application downloads or in any Sweepstakes-related
materials; or (f) injury, death, losses or damages of any kind, to persons or property
which may be caused, directly or indirectly, in whole or in part, from entrants
participation in the Sweepstakes or acceptance, receipt of misuse of the prize
(including any travel or activity related thereto). Entrant further agrees that in any cause
of action, the Release Parties liability will be limited to the cost of entering and
participating in the Sweepstakes, and no event shall the entrant be entitled to receive
attorney’s fees. Release Parties are also not responsible for any incorrect or inaccurate
information, whether caused by site users, tampering, hacking, or by any equipment or
programming associated with or utilized in the Sweepstakes. Entrant waives the right
to claim any damages whatsoever, including, but not limited to punitive, consequential,
direct or indirect damages.
DISPUTES
Except where prohibited, each entrant agrees that any all disputes, claims and causes
of action arising out of, or connected with, the Sweepstakes or any prize awarded shall
be resolved individually, without resort to any form of class action, and exclusively by
mediation. All issues and questions concerning the construction, validity, interpretation
and enforceability of these Official Rules, entrants rights and obligations, or the rights
and obligations of the Sponsor in connection with the Sweepstakes, shall be governed
by, and construed in accordance with, the laws of the State of Texas, without giving
effect to any choice of law or conflict of law rules, which would cause the application of
the laws of any jurisdiction other than the State of Texas.
PRIVACY
Information collected from entrants is subject to the Sponsor’s privacy policy which
can be found here: https://weatherboy.com/privacy-policy/
© 2018 Storm Science Network Inc. A production of the Storm Science Network Inc. a 501 c3 non-profit. San Antonio, Texas • 210-508-4454